Administrative Assistant I

At New York Blood Center, one of the most comprehensive blood centers in the world, our focus is on cultivating excellence by merging cutting-edge innovation with diligent customer service, groundbreaking research, and comprehensive program and service development. Join us as we work towards meeting and exceeding the growing needs of our diverse communities, further our lifesaving strategic goals in a rapidly changing environment, and expand our impact on the local, national, and global communities we serve.
As a key member of the team this position is responsible for performing administrative duties to an assigned operational unit. This position performs office support functions required for the operation of an assigned organizational unit. This position may support one or more staff.
Responsibilities include:
Serving as a point of administrative contact and liaison with other offices, individuals and external constituents
Providing administrative assistance and support to the assigned organizational staff
Preparing various reports based on operational assignment
Composing and editing internal and external correspondence and documents
Maintaining organizational databases by updating them with necessary information and be able to run reports from those databases
Preparing processing, and maintaining various records and reports
Responding to routine inquiries via in-person or by phone/electronically
Coordinating appointments, meetings and conference rooms, including working with internal and external constituents as necessary
Performing routine office administrative functions such as typing, filing, copying, ordering office supplies, and answering phones
Establishing, maintaining, and revising files including determining appropriate organizational and recordkeeping methods.
Processing routine paperwork as required
Processing routine financial and personnel transactions such as invoices, purchase requests and payroll on an as needed basis.
Packing of promotional materials and lifting heavy boxes.
To qualify, you must have a High School Diploma or equivalent. One year of experience providing administrative support/office management.

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